In order to process your booking and to ensure that your travel arrangements run smoothly and meet your requirements, it is necessary to request the information that is detailed in this registration form.

KPMG is responsible for ensuring that the information you provide is protected and secure. KPMG and Grass Roots DMS have entered into an agreement whereby Grass Roots DMS shall process information in compliance with the Data Protection Act 1998. The information you have provided in this registration form will be collected by Grass Roots DMS to secure your travel arrangements such as airlines, airport transfer transport companies, hotels and local destination management. In processing such information, Grass Roots DMS shall ensure that all suppliers to whom personal information is passed shall be made aware of the restrictions in using such personal information and shall only use the personal information to process any travel arrangements in strict accordance with instructions from KPMG, for the sole purpose of providing the Event. This also applies to any sensitive information you provide.

In the event that the destination is not within the European Economic Area (EEA), you should be aware that controls on data protection may not be as strong as those in the United Kingdom. Neither KPMG nor Grass Roots DMS will pass your information to any party who is not responsible for a part of your travel arrangements for the Event.

Please be aware that if KPMG and Grass Roots DMS cannot pass this information to the relevant suppliers, your booking cannot be processed. By signing this registration form you consent to this information being passed onto the relevant persons.

In order to perform and provide the services, suppliers may be required to pass personal information onto third parties. In such instances Grass Roots DMS will approve such transfers on the condition that these third parties will adhere to the restrictions and obligations imposed on suppliers in the use of personal information.

You are entitled to a copy of your information held by KPMG and Grass Roots DMS. If you would like to see this, please contact KPMG.